What is Shared Office Space? The Benefits Of Using

In the context of the modern labor market increasingly demanding flexibility and cost efficiency, shared offices have quickly become an indispensable solution for many businesses, whether large or small, as well as for freelancers. This is not just a temporary trend but has become an important part of the modern working structure, meeting the need for a flexible, professional, and collaborative workspace.

What is shared office space?

A shared office , also known as a turnkey office solution, is a service that offers rental of common spaces and small private offices, suitable for businesses seeking flexible workspace.

With this service, clients are provided with small office spaces (for 3-6 people) or individual workstations fully equipped with office amenities such as desks, chairs, shelves, photocopiers, printers, meeting rooms, receptionist services, IT support, and janitorial services, helping to share costs for businesses.

Employees share common areas as well as equipment used by the private offices to optimize costs, while still being able to work independently in separate spaces for each company.

Shared offices are not only for startups or freelancers. In fact, many multinational corporations have seen the potential in using shared office spaces.

Benefits of Shared Office Spaces

1. Save precious time for the company

If you are running a business, the saying “time is gold” truly applies. In fact, co-working brings great benefits to businesses based on lean and flexible methods.

Most business types benefit from shared offices.

Businesses can scale up when necessary: The company can easily and quickly grow and expand. There is no need to equip furniture or set up common utility services as they are already available.

Easily reduce staff and premises: You only need to limit the number of seats without having to return the space. Furthermore, the services and common utilities included in the monthly payments can save costs effectively.

2. Flexible payments

In addition to flexibility in leased area, co-working also offers a variety of payment methods:

Monthly all-inclusive payments: Businesses only pay all costs at once for a fixed seat every month.

Flexible payment according to usage needs:

Some co-working spaces offer flexible payment options, such as payment by the hour, half-day, one week, or half-month depending on usage needs.

If you only need the premises for a short time, you are not bound by a contract as with traditional office leasing. Instead, you only pay for the space you need.

3. Full services from A-Z

Co-working always has additional services available right at their turnkey offices, and it effectively saves costs for many types of businesses. Services will vary for each facility, so it’s worth finding out what they offer for free or at a cost before signing a contract.

Generally, the following services are provided in shared offices:

• Office equipment including printers, technology necessary for online meetings such as projectors, TVs, whiteboards, markers…
• Office maintenance staff: The company does not need to pay for office cleaning, repairs…
• Internet & security: Technology will be updated to quickly and easily connect to the web and be secure
• 24/7 security
• Receptionist on duty to receive mail, parcels
• Office furniture: desks, chairs, lamps…
• Pantry and snacks
• Meeting rooms

4. Convenient location

When it comes to location, coworking often is situated in prime areas of the city, while also being located in buildings with good recognition. Therefore, employees and clients can easily access and move to the office.

5. Networking opportunities

Shared offices make it easy to connect with other businesses. Whether you are a startup, a business owner, or an employee, you will find more opportunities to meet people around in an exciting atmosphere of the shared workspace.

Coworking often organizes events to connect and meet to enhance interaction among business communities.

6. Comfortable rest areas

Another aspect that can make employees happier and more productive is the leisure areas provided at the shared office. These spaces allow employees to comfortably rest and relax after working hours.

Shared offices usually include areas for sleeping, gaming, gyms, and even cafes, where you can take a break alone or with others.

7. Impress clients and stakeholders

Coworking is a great way to impress your stakeholders and clients. When visiting the company at co-working, they will find a modern environment, set up luxuriously with high-tech equipment, and comfortable office furniture.

This helps them to have a good impression as well as leave excellent feedback about your company, invisibly creating a positive long-lasting impression.

8. Opportunity to enter new markets

When conducting activities in a traditional office, penetrating new markets is more difficult. The cost and lack of flexibility in setting up traditional offices often pose big barriers and difficulties.

Looking for prime locations and opening new offices, even internationally, is easier with global co-working chains. It both saves costs and establishes businesses more quickly in new locations.

As you can see, shared offices offer many benefits to businesses of all types and sizes. Whether you work freelance or run a large company, coworking offices offer flexibility in cost and scale, networking opportunities for employees, and more.

If you need to find out information about office buildings in Ho Chi Minh City and office buildings in Hanoi, contact Maison Office immediately to receive advice and qoffice

Bui Duc Huy

Editor and content team manager at Maison Office.

With over 5 years of experience in consulting and extensive content editing in the real estate services and interior design field. Sharing valuable information with customers, partners, and attracting millions of views.