\n| Repairs and maintenance<\/td>\n | Allocation between landlord and tenant<\/td>\n | Notes<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n <\/p>\n Prepare the documents required for office leasing in Vietnam<\/a> and compare the commercial proposal with the final office lease agreement<\/a>.<\/p>\n3. How to score and compare several buildings<\/h2>\nScore each assessment group from 1 to 5 and multiply the score by its weight. The formula is: total score = \u03a3 (group score \u00f7 5 \u00d7 group weight), with a maximum of 100.<\/p>\n Illustrative example for three hypothetical buildings:<\/p>\n \n\n\nGroup<\/strong><\/td>\nWeight<\/strong><\/td>\nBuilding A<\/strong><\/td>\nBuilding B<\/strong><\/td>\nBuilding C<\/strong><\/td>\n<\/tr>\n<\/thead>\n\n\n| Cost<\/td>\n | 20%<\/td>\n | 3<\/td>\n | 4<\/td>\n | 2<\/td>\n<\/tr>\n | \n| Area<\/td>\n | 15%<\/td>\n | 4<\/td>\n | 3<\/td>\n | 5<\/td>\n<\/tr>\n | \n| Technical systems<\/td>\n | 15%<\/td>\n | 5<\/td>\n | 3<\/td>\n | 4<\/td>\n<\/tr>\n | \n| Legal and lease matters<\/td>\n | 15%<\/td>\n | 4<\/td>\n | 5<\/td>\n | 3<\/td>\n<\/tr>\n | \n| Location<\/td>\n | 15%<\/td>\n | 5<\/td>\n | 3<\/td>\n | 4<\/td>\n<\/tr>\n | \n| Building and infrastructure<\/td>\n | 10%<\/td>\n | 4<\/td>\n | 3<\/td>\n | 4<\/td>\n<\/tr>\n | \n| Security and operations<\/td>\n | 10%<\/td>\n | 4<\/td>\n | 3<\/td>\n | 4<\/td>\n<\/tr>\n | \n| Total score<\/td>\n | 100%<\/td>\n | 82<\/td>\n | 70<\/td>\n | 72<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n <\/p>\n In this example, Building A ranks highest because of its location and technical systems even though its cost score is only average. Building B performs well on cost but scores lower on operations and floor-space criteria.<\/p>\n Adjust the weights to the business model:<\/p>\n \n- Technology companies and contact centres: <\/strong>Prioritise electrical load, internet, air-conditioning and after-hours operation.<\/li>\n
- Client-facing companies: <\/strong>Increase the weight for location, building image and reception.<\/li>\n
- Cost-controlled occupiers: <\/strong>Increase the weight for total occupancy cost and commercial terms.<\/li>\n
- Growing companies: <\/strong>Prioritise area, expansion capacity and floor-plate flexibility.<\/li>\n<\/ul>\n
![\"How](\"https:\/\/maisonoffice.vn\/en\/wp-content\/uploads\/2026\/10\/office-inspection-checklist-for-leasing-4.jpg\") <\/p>\n
The score supports the decision but does not replace verification. The right to lease, legal documentation, fire safety and mandatory technical requirements should be checked separately before negotiations proceed.<\/p>\n 4. What should a business ask the landlord and building management?<\/h2>\nAsk specific questions about items that affect cost, operations or the lease, and record the answers in writing. This reduces inconsistencies between the inspection, quotation and final agreement.<\/p>\n \n- Rent and costs: <\/strong>Does the rent include service charges and VAT? What does the service charge include? Can it change? How is after-hours air-conditioning charged? How many parking spaces are allocated? Which fit-out or operating charges can arise?<\/li>\n
- Technical systems: <\/strong>What electrical capacity is supplied? Can it be increased? Which network operators are installed? What are the air-conditioning hours? What does backup power serve? What fire-safety requirements apply to layout changes and fit-out?<\/li>\n
- Operations: <\/strong>What are the building hours? How is overtime registered? How are visitors registered? Who handles incidents? When may furniture moves and fit-out work take place?<\/li>\n
- Lease: <\/strong>What is the minimum term? When and how does rent change? What are the renewal conditions? What obligations apply on early termination? What is the reinstatement standard? How are repair responsibilities divided?<\/li>\n<\/ul>\n
![\"What](\"https:\/\/maisonoffice.vn\/en\/wp-content\/uploads\/2026\/10\/office-inspection-checklist-for-leasing-5.jpg\") <\/p>\n
5. Common mistakes during an office inspection<\/h2>\nInspection errors often arise because different buildings are assessed using different standards. One option may be judged on price while another is judged mainly on location or image. A single checklist reduces this bias and highlights matters that still require verification.<\/p>\n \n\n\nMistake<\/strong><\/td>\nPotential risk<\/strong><\/td>\nCorrective action<\/strong><\/td>\n<\/tr>\n<\/thead>\n\n\n| Comparing only base rent<\/td>\n | Service and operating charges are missed<\/td>\n | Compare total occupancy cost<\/td>\n<\/tr>\n | \n| Relying only on quoted area<\/td>\n | The usable layout may not meet the requirement<\/td>\n | Verify the measurement method and floor plan<\/td>\n<\/tr>\n | \n| Inspecting at only one time<\/td>\n | Peak-hour traffic and lift conditions remain unknown<\/td>\n | Revisit at the relevant time<\/td>\n<\/tr>\n | \n| Ignoring technical systems<\/td>\n | Electrical, internet or cooling problems arise later<\/td>\n | Include IT or technical staff when required<\/td>\n<\/tr>\n | \n| Not recording information on site<\/td>\n | Data is confused between buildings<\/td>\n | Use one inspection form<\/td>\n<\/tr>\n | \n| Viewing only one option<\/td>\n | There is insufficient evidence for comparison and negotiation<\/td>\n | Shortlist several viable options<\/td>\n<\/tr>\n | \n| Skimming the lease terms<\/td>\n | Renewal or reinstatement problems emerge later<\/td>\n | s carefully<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n <\/p>\n For shortlisted options, maintain three lists: confirmed, requiring confirmation and requiring negotiation. This separates verified information from points still under discussion.<\/p>\n 6. When should a business use an office inspection adviser?<\/h2>\nA business can organise its own inspection when the requirement is simple and the internal team has relevant experience. Specialist support is useful when there are many options or complex technical requirements because it can standardise the data and reduce processing time.<\/p>\n Consider using an adviser when the business:<\/p>\n \n- Commits significant area or term: <\/strong>The financial and operational exposure is material.<\/li>\n
- Leases for the first time or relocates its headquarters: <\/strong>The team may lack comparable transaction experience.<\/li>\n
- Needs to inspect many buildings quickly: <\/strong>The adviser can coordinate viewings and use one comparison format.<\/li>\n
- Has specialist operating requirements: <\/strong>Examples include high electrical load, resilient internet, security or overtime work.<\/li>\n
- Needs a total-cost comparison: <\/strong>All options can be placed on the same commercial basis.<\/li>\n
- Needs support with quotations and negotiations: <\/strong>Unclear costs and conditions can be identified before commitment.<\/li>\n<\/ul>\n
![\"Maison](\"https:\/\/maisonoffice.vn\/en\/wp-content\/uploads\/2026\/10\/office-inspection-checklist-for-leasing-1.jpg\") <\/p>\n
Maison Office supports requirement definition, building shortlisting, inspection scheduling, quotation consolidation and option comparison. After the shortlist is agreed, the advisory team can help clarify costs and commercial conditions for negotiation with the landlord.<\/p>\n 7. What should a business do after inspecting the office?<\/h2>\nAfter the inspections, consolidate and score every building using the same criteria, focusing on area, cost, technical systems, operating conditions and lease terms. Record unclear information separately and request written confirmation from the landlord or building management.<\/p>\n Reduce the list to one to three viable options and compare total occupancy cost, layout capacity, commercial terms and unresolved issues before negotiation.<\/p>\n Recommended sequence: Consolidate data \u2192 Score the options \u2192 Select the preferred buildings \u2192 Obtain leasing proposals \u2192 Calculate total cost \u2192 Clarify terms \u2192 Negotiate \u2192 Review the lease.<\/p>\n Classify the information for each preferred option as:<\/p>\n \n- Confirmed: <\/strong>Supported by documents or written evidence.<\/li>\n
- Requiring confirmation: <\/strong>Missing or unclear cost, technical, legal or operating information.<\/li>\n
- Requiring negotiation: <\/strong>Rent, rent-free period, escalation, renewal, early termination and other commercial terms.<\/li>\n<\/ul>\n
Proceed to negotiation and contract review only after material information has been clarified. Compare the lease against the quotation, leasing proposal and earlier written discussions to identify discrepancies before signing.<\/p>\n The next steps should follow a structured office leasing process<\/a> and a checklist of essential tasks when renting a new office<\/a>.<\/p>\n8. Frequently asked questions<\/h2>\n8.1 How long does an office inspection take?<\/h3>\nA preliminary inspection usually takes 30\u201360 minutes per building. An office with complex technical or legal requirements may need one or two additional sessions. Allow time for a second visit during peak hours.<\/p>\n 8.2 How many buildings should a business inspect before deciding?<\/h3>\nInspect at least three buildings to compare price, area and lease conditions. Viewing more than five can dilute the criteria and delay the decision. Pre-filter by budget and location so every visit is commercially viable.<\/p>\n 8.3 How much space is required for an office with 20 to 50 employees?<\/h3>\nThe required area depends on workstation density, meeting rooms, management rooms, pantry and workforce growth. Estimate the range from the operating model before beginning inspections rather than applying one universal figure.<\/p>\n 8.4 How can a tenant confirm that the office area matches the quotation?<\/h3>\nAsk for the measurement method and compare the quoted figure with the landlord\u2019s floor plan. A laser measure can provide an approximate on-site check. Confirm the chargeable area and any common-area allocation in writing before signing.<\/p>\n 8.5 Which legal documents should be checked for an office building?<\/h3>\nVerify the landlord\u2019s identity and authority, the right to lease and relevant building documents within the transaction scope. If the signatory or representative does not directly hold the leasing right, clarify the authorisation. A legal team or qualified professional should confirm the final document list.<\/p>\n | | | | | | | | | | |
![\"What](\"https:\/\/maisonoffice.vn\/en\/wp-content\/uploads\/2026\/10\/office-inspection-checklist-for-leasing-3.jpg\")
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