serviced office<\/a> is a private, ready-to-use workspace equipped with furniture and essential operational services. Businesses can lease individual offices or select space based on team size without having to manage the entire design and fit-out process required for traditional office space.<\/p>\nDepending on the provider and lease package, services may include office furniture, internet, reception services, visitor areas, meeting rooms, cleaning, and shared amenities. Businesses should confirm which services are included in the rental rate and which are charged separately.<\/p>\n
Serviced offices are suitable for businesses that need to set up an office within a short timeframe, reduce upfront investment, or avoid committing to a large office space for a long lease term. However, options for interior customization, corporate branding, and workspace configuration are generally more limited than with a privately leased office floor.<\/p>\nServiced offices are suitable for businesses that need ready-to-use workspace<\/em><\/figcaption><\/figure>\n3. Coworking Space<\/h2>\n A coworking space is a shared working environment where individuals and businesses use the same office space and share amenities such as desks, meeting rooms, Wi-Fi, and pantry areas.<\/p>\n
Businesses and individuals can typically choose from daily passes, monthly memberships, or dedicated desk packages depending on their actual needs. These spaces are often designed with an open-plan office layout that encourages interaction and networking among members.<\/p>\n
Coworking spaces are suitable for freelancers, entrepreneurs, remote teams, and small businesses with 1\u201310 people looking to control costs while maintaining a professional working environment.<\/p>\nCoworking spaces are a popular office option for many businesses<\/em><\/figcaption><\/figure>\n4. Shared Office<\/h2>\n A shared office provides each business with a dedicated workspace that is clearly separated from other occupants, while certain facilities such as reception services, meeting rooms, and visitor areas are shared.<\/p>\n
Unlike coworking spaces, which typically feature open workspaces without fixed boundaries between individuals or businesses, shared offices provide a designated private area for each company. This offers a higher level of privacy, although the space is generally smaller than a traditional office.<\/p>\n
Shared offices are suitable for businesses with 3\u201315 employees that require a private workspace to protect internal information but do not yet have the budget or operational need to lease an entire office floor.<\/p>\nShared offices are a common type of office space for lease<\/em><\/figcaption><\/figure>\n5. Virtual Office<\/h2>\n A virtual office is a service that provides a business address and supporting services without requiring the company to maintain a permanent physical workspace at that location. Depending on the package, services may include mail handling, telephone services, reception support, meeting rooms, or on-demand workspace.<\/p>\n
Virtual offices are suitable for businesses with remote teams, companies seeking a commercial presence in a particular location, or businesses that do not require a permanent physical office.<\/p>\n
The use of a virtual office address as a company\u2019s registered office should be assessed based on applicable laws and regulations, the permitted use of the property, and the provider\u2019s terms and conditions. Businesses should not assume that every virtual office address meets the same legal requirements for company registration.<\/p>\nVirtual offices are one of the office solutions commonly used by businesses in Vietnam<\/em><\/figcaption><\/figure>\n6. Officetel \u2013 Office Apartment<\/h2>\n An officetel combines the functions of an \u201coffice\u201d and a \u201chotel\/apartment,\u201d allowing the same space to be used for both residential and office purposes. This property type has emerged in Vietnam in recent years and is commonly found in major cities.<\/p>\n
Officetel units typically range from approximately 30\u201350 sqm, making them suitable for small companies with around 4\u201310 employees or as a representative office for foreign companies seeking a local presence and business location in Vietnam.<\/p>\n
However, not every officetel development can be used as an officially registered company office. Some buildings may impose restrictions on business operating hours, permitted business activities, or the registration of a company\u2019s head office. Businesses should therefore review the specific regulations and permitted uses of each development before signing a lease agreement.<\/p>\nOfficetels are generally suitable for small businesses or representative offices<\/em><\/figcaption><\/figure>\n7. Whole House or Building for Office Use<\/h2>\n Leasing an entire house or building for office use is suitable for businesses seeking an independent workplace without sharing infrastructure or common facilities with other occupants.<\/p>\n
Advantages of leasing a whole building for office use:<\/strong><\/p>\n\nGreater control over access and operating hours without depending on shared elevators or building schedules<\/li>\n Flexibility to allocate different areas according to specific operational requirements<\/li>\n Higher privacy and confidentiality compared with shared workspace models<\/li>\n Greater control over company signage and corporate branding<\/li>\n Ability to renovate and customize the interior, subject to agreement with the landlord<\/li>\n Flexibility to set operating hours according to business requirements rather than general building regulations<\/li>\n<\/ul>\nConsiderations: Businesses may need to take greater responsibility for maintenance, security, and other operating costs, without the support of a professional property management team typically available in commercial office buildings.<\/p>\n
Leasing a whole house or building for office use is generally suitable for businesses with a relatively stable workforce, sufficient budget for upfront investment, and a greater need for privacy and operational control than for shared amenities.<\/p>\nLeasing a whole building is suitable for businesses with a relatively stable workforce<\/em><\/figcaption><\/figure>\n8. Comparing Costs Across Office Types<\/h2>\n The listed rental rate does not reflect the full cost of occupying an office. Businesses should therefore include additional expenses when comparing different office types.<\/p>\n
Key costs to include in the budget are:<\/p>\n
\nService charge:<\/strong> Covers management, cleaning, and operation of common areas, depending on the building<\/li>\nVAT:<\/strong> Applied in accordance with applicable regulations and the terms of the lease agreement<\/li>\nOperating costs:<\/strong> Parking, electricity, air conditioning, and after-hours charges where applicable<\/li>\nFit-out costs:<\/strong> Office interior design and fit-out and office equipment for premises that require completion before occupancy<\/li>\nSecurity deposit:<\/strong> Typically specified in the lease agreement as a certain number of months\u2019 rent<\/li>\n<\/ul>\nFor a more accurate comparison, businesses can convert each option into an average cost per employee or calculate the total monthly occupancy cost. For example, serviced offices typically include furniture and certain services within the rental package, while leasing traditional office space may require an additional fit-out budget before the premises can be occupied.<\/p>\n
9. Which Office Type Should a Business Choose?<\/h2>\n \n\n\nBusiness requirement\u00a0<\/strong><\/td>\nOffice types to consider\u00a0<\/strong><\/td>\n<\/tr>\n\nSmall team with rapidly changing headcount<\/td>\n Coworking, Serviced Office<\/td>\n<\/tr>\n \nSmall team requiring a private room<\/td>\n Shared Office, Serviced Office<\/td>\n<\/tr>\n \nNo need for permanent workspace<\/td>\n Virtual Office<\/td>\n<\/tr>\n \nNeed a small private office<\/td>\n Officetel or Serviced Office<\/td>\n<\/tr>\n \nNeed a customized office aligned with corporate branding<\/td>\n Traditional Office Space<\/td>\n<\/tr>\n \nNeed full control over the premises<\/td>\n Whole House\/Building<\/td>\n<\/tr>\n \nNeed flexibility to expand or downsize<\/td>\n Coworking, Serviced Office<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n <\/p>\n
There is no single office type that suits every business. The appropriate option should be determined based on headcount, workforce stability, initial investment budget, privacy requirements, and long-term space plans.<\/p>\n
\nBy headcount:<\/strong> Teams with fewer than 10 people may consider coworking spaces, shared offices, or serviced offices. Larger businesses may prioritize traditional office space or whole buildings when they require dedicated premises and sufficient space for multiple departments.<\/li>\nBy level of privacy:<\/strong> Private office floors or whole buildings are suitable for businesses that require greater control over their workspace and confidentiality. Coworking spaces or shared offices may be more appropriate when sharing certain facilities is acceptable.<\/li>\nBy upfront budget:<\/strong> Serviced offices and coworking spaces can reduce initial fit-out costs. Leasing a private office floor or whole building is more suitable when the business has a fit-out budget and wants greater control over workspace design.<\/li>\nBy lease term:<\/strong> Coworking spaces and serviced offices are suitable for businesses requiring flexible lease arrangements. Traditional office space and whole buildings are worth considering when the business has a stable, long-term occupancy plan.<\/li>\nBy growth plan:<\/strong> Businesses with fluctuating headcount should prioritize office models that make it easier to add or reduce workstations. If headcount is relatively stable, a fixed office floor may be more suitable for long-term use.<\/li>\nBy corporate identity:<\/strong> Private office floors and whole buildings provide greater flexibility for reception areas, signage, and interior design aligned with corporate branding. Coworking spaces and serviced offices are suitable when branding is not a primary requirement.<\/li>\n<\/ul>\nSelecting an office type is only the first step in the leasing process. Businesses also need to determine the preferred location, required area, budget, conduct property viewings, compare quotations, and negotiate lease terms that align with their operational plans.<\/p>\nMaison Office assists businesses in finding professional office leasing solutions<\/em><\/figcaption><\/figure>\nWith more than 10 years of experience in office leasing consultancy, Maison Office assists businesses in searching for and comparing options ranging from Grade A, B, and C office space to serviced offices, coworking spaces, and other flexible workspace solutions. The advisory team provides updated information on office supply, current availability, and rental rates by location, while also assisting with property viewings and lease negotiations before businesses make their final decision.<\/p>\n
Contact Maison Office<\/a> to receive a suitable office shortlist, updated rental quotations, and assistance with arranging property viewings.\u00a0<\/em><\/p><\/blockquote>\n10. Frequently Asked Questions (FAQ)<\/h2>\n10.1 Which office type is suitable for a newly established business?<\/h3>\n Newly established businesses may consider a virtual office or coworking space to reduce initial costs while maintaining a business address and access to flexible workspace when required.<\/p>\n
10.2 Can a virtual office be used for business registration?<\/h3>\n Yes. A virtual office can provide a legal business address for company registration, subject to current Vietnamese regulations and provided that the business activity does not require a specific type of operating premises.<\/p>\n
10.3 Can an officetel be used as a company office?<\/h3>\n Potentially, but businesses should carefully review the regulations of each development or building. Some properties may restrict operating hours, permitted business activities, or the use of the premises as a company\u2019s registered head office.<\/p>\n
10.4 What is the difference between a shared office and a coworking space?<\/h3>\n A shared office provides a dedicated workspace for each business while certain facilities are shared. A coworking space generally uses an open-plan format where both workspace and amenities are shared, offering greater flexibility for individuals and small teams.<\/p>\n
10.5 How are office leasing costs calculated?<\/h3>\n Office leasing costs typically include rent per sqm per month, service charges, VAT, and potentially additional expenses such as electricity, parking, and after-hours charges. Businesses should clarify all applicable costs before signing the lease agreement to establish an accurate occupancy budget.<\/p>\n
10.6 Which office type is suitable for businesses with fewer than 10 employees?<\/h3>\n For businesses with fewer than 10 employees, coworking spaces, shared offices, or officetels can be considered. These options can help control costs while providing an appropriate working environment and varying levels of flexibility as the business grows.<\/p>\n
![\"Office](\"https:\/\/maisonoffice.vn\/en\/wp-content\/uploads\/2024\/03\/traditional-office-space-is-a-type-of-office-for-lease.jpg\")
![\"Serviced](\"https:\/\/maisonoffice.vn\/en\/wp-content\/uploads\/2024\/03\/serviced-office-is-a-type-of-office-space-for-lease.jpg\")
![\"Coworking](\"https:\/\/maisonoffice.vn\/en\/wp-content\/uploads\/2024\/03\/coworking-space-is-a-shared-workspace-model.jpg\")
![\"Shared](\"https:\/\/maisonoffice.vn\/en\/wp-content\/uploads\/2024\/03\/shared-office-is-a-popular-type-of-office-space.jpg\")
![\"Virtual](\"https:\/\/maisonoffice.vn\/en\/wp-content\/uploads\/2024\/03\/virtual-office-is-a-type-of-office-space-for-lease.jpg\")
![\"Officetels](\"https:\/\/maisonoffice.vn\/en\/wp-content\/uploads\/2024\/03\/officetel-is-a-type-of-office-space-for-lease.jpg\")
![\"Leasing](\"https:\/\/maisonoffice.vn\/en\/wp-content\/uploads\/2024\/03\/whole-building-for-office-use.jpg\")
![\"Maison](\"https:\/\/maisonoffice.vn\/en\/wp-content\/uploads\/2024\/03\/maison-office-helps-businesses-find-the-right-office-space.jpg\")